Pest Compliance Map
Every pest control requirement on this reference, in one place: what the authority requires, the record that shows it was met, how often, and who the text names as responsible. Set your facility's profile and the map keeps only the authorities that reach it. Print it, and it becomes the inspection checklist.
This map lists what each authority's text requires and the record that would show it. It is not a determination that any facility complies, and it is not legal advice. Which authorities govern a facility is set by its jurisdiction, its operator, and its agreements. Every requirement links to the authority page that quotes the source.
Facility: ______________________________ Reviewed by: ______________________ Date: ____________
Profile: All authorities
Authorities for this profile
All 16 authorities and 62 requirements are shown below. Turn on JavaScript to filter them to a facility profile.
Proof calendar
How often each record has to exist, for this profile.
Requirements and proof records
| On file | Requirement | Record that shows it | How often | Named responsible |
|---|---|---|---|---|
| OSHA 29 CFR 1910.141 Federal | ||||
Build, equip, and maintain every enclosed workplace to keep vermin out and deny them harborage, so far as reasonably practicable. OSHA 29 CFR 1910.141, 1910.141(a)(5) Source text"so constructed, equipped, and maintained, so far as reasonably practicable, as to prevent the entrance or harborage of rodents, insects, and other vermin" | Exclusion and structural repair work orders; harborage findings closed out | Ongoing | Not named in the text | |
Once vermin are detected, institute a continuing and effective extermination program. OSHA 29 CFR 1910.141, 1910.141(a)(5) Source text"A continuing and effective extermination program shall be instituted where their presence is detected." | Detection record (date, location); program start date; continuing service records; follow-up findings showing effect | On detection, then continuing | Not named in the text | |
| FDA Food Code 2022 Federal | ||||
Keep the food establishment premises free of insects, rodents, and other pests. FDA Food Code 2022, §6-501.111 Source text"The PREMISES shall be maintained free of insects, rodents, and other pests." | Inspection findings showing no activity, or activity with corrective action | Ongoing | Not named in the text | |
Routinely inspect incoming shipments of food and supplies. FDA Food Code 2022, §6-501.111(A) Source text"(A) Routinely inspecting incoming shipments of FOOD and supplies;" | Receiving logs noting pest checks | Routinely; each delivery in practice | Not named in the text | |
Routinely inspect the premises for evidence of pests. FDA Food Code 2022, §6-501.111(B) Source text"(B) Routinely inspecting the PREMISES for evidence of pests;" | Dated premises inspection logs or monitoring device checks | Routinely (frequency not set) | Not named in the text | |
If pests are found, use control methods such as trapping devices or other means of pest control. FDA Food Code 2022, §6-501.111(C) (Priority Foundation) Source text"(C) Using methods, if pests are found, such as trapping devices or other means of pest control" | Treatment records: date, method, product, applicator | When pests are found | Not named in the text | |
Eliminate harborage conditions. FDA Food Code 2022, §6-501.111(D) Source text"(D) Eliminating harborage conditions." | Harborage findings with repair or sanitation work orders | Ongoing | Not named in the text | |
Insect electrocution or stun devices retain the insects and are not installed over food preparation areas. FDA Food Code 2022, §6-202.13 Source text"The devices are not located over a FOOD preparation area" | Device map showing placement; maintenance records | At installation, then ongoing | Not named in the text | |
| BOP P1614.01 Occupational Safety Federal detention and corrections | ||||
Keep a written pest control plan that includes pest inspections and pesticide application logs. BOP P1614.01 Occupational Safety, §§1.c, 47 Source text"Each institution must develop a written plan for pest control measures." | The written pest control plan | Written plan | Each institution | |
Inspect throughout the institution monthly for insects, rodents, or vermin; document it; keep records three years. BOP P1614.01 Occupational Safety, §47.a Source text"Monthly inspections must be conducted throughout the institution to determine the presence of insects, rodents, or vermin." | Monthly inspection records kept in the OSH Department for at least three years | Monthly; retain 3 years | Occupational Safety and Health Department (keeps the records) | |
Log every pesticide application, staff or contractor: date, area, pesticide type, applicator signature. Keep three years. BOP P1614.01 Occupational Safety, §47.b Source text"A log must be maintained to document any pesticide application, whether applied by in-house personnel or contractors." | Pesticide application log | Each application; retain 3 years | Occupational Safety and Health Department (keeps the logs) | |
Restricted-use products only by a licensed contractor; SDS on file for every pesticide used. BOP P1614.01 Occupational Safety, §47 Source text"must not be used at Bureau facilities unless applied by a licensed contractor" | Contractor license; SDS file | Each restricted-use application | Licensed contractor | |
Institution Duty Officer inspects all areas weekly on form BP-A0506 (fire/safety and sanitation). BOP P1614.01 Occupational Safety, §6.a Source text"The Institution Duty Officer must inspect all areas of the institution weekly" | Completed BP-A0506 forms | Weekly | Institution Duty Officer | |
Institution Safety Committee meets quarterly and reviews pest control. BOP P1614.01 Occupational Safety, §5.a Source text"The committee must meet quarterly." | Committee minutes showing pest control reviewed | Quarterly | Institution Safety Committee | |
| BOP P4700.08 Food Service Manual Federal detention and corrections | ||||
Inspect incoming shipments and the department for pests, and report findings to the Safety Department; control if found; eliminate harborage. BOP P4700.08 Food Service Manual, Ch. 11 §18(a) Source text"Routinely inspecting the department for evidence of pests and reporting findings to the Safety Department." | Food Service pest inspections and the findings reported to Safety | Routinely (frequency not set) | Findings go to the Safety Department | |
Protect outer openings: gaps sealed, windows closed or screened, solid self-closing doors, air curtains where delivery doors stay open. BOP P4700.08 Food Service Manual, Ch. 11 §18(c) Source text"If the doors are kept open for deliveries, the openings are protected by air curtains to control flying insects." | Exclusion work orders; door and air-curtain condition | Ongoing | Not named in the text | |
Refuse receptacles insect- and rodent-resistant and cleaned as often as needed to avoid attracting pests. BOP P4700.08 Food Service Manual, Ch. 11 §17(a), (c) Source text"cleaned as often as necessary to prevent them from developing soil buildup or attracting insects and rodents" | Receptacle condition and cleaning records | As often as necessary | Not named in the text | |
| ICE PBNDS 2011 Standard 1.2 Federal detention and corrections | ||||
Pests and vermin are controlled and eliminated (expected outcome). ICE PBNDS 2011 Standard 1.2, II.12 Source text"Pests and vermin shall be controlled and eliminated." | Inspection findings and corrective actions | Ongoing | Not named in the text | |
Contract licensed pest-control professionals for monthly inspections to identify and eradicate rodents, insects, and other vermin. ICE PBNDS 2011 Standard 1.2, V.A.4 Source text"The facility administrator shall contract with licensed pest-control professionals to perform monthly inspections to identify and eradicate rodents, insects and other vermin." | The contract; provider license; monthly inspection reports | Monthly, under contract | Facility administrator | |
The contract includes a preventive spraying program for indigenous insects and callback services as necessary. ICE PBNDS 2011 Standard 1.2, V.A.4 Source text"The contract shall include a preventive spraying program for indigenous insects and a provision for callback services as necessary." | Contract scope; callback records | In the contract; callbacks as needed | Facility administrator | |
Tight-fitting exterior doors with door sweeps (written as "should"). SHOULD ICE PBNDS 2011 Standard 1.2, V.A.4 Source text"Doors to the outside should be tight fitting and door sweeps should be installed to prevent the entry of vermin from outside." | Door and sweep condition records; work orders | Ongoing | Not named in the text | |
Maintenance supervisor purchases, stores in a locked area, and dispenses all pesticides; EPA-unapproved pesticides prohibited. ICE PBNDS 2011 Standard 1.2, V.B.10(g) Source text"The maintenance supervisor is responsible for purchasing, storing (in a locked area) and dispensing all pesticides used in the facility." | Pesticide purchasing, locked-storage, and dispensing log | Ongoing | Maintenance supervisor | |
Staff responsible for herbicides hold a current state license as a certified private applicator. ICE PBNDS 2011 Standard 1.2, V.B.10(h) Source text"must hold a current state license as a certified private applicator" | Current applicator license on file | Current at all times | Maintenance supervisor or other responsible staff | |
| ICE PBNDS 2011 Standard 4.1 Federal detention and corrections | ||||
The Food Service Administrator is responsible for food service pest control, including contracting an outside exterminator as necessary. ICE PBNDS 2011 Standard 4.1, V.J.10 Source text"The FSA is responsible for pest control in the food service department, including contracting the services of an outside exterminator as necessary." | Designated FSA; exterminator contract if used | Ongoing | Food Service Administrator | |
Air curtains or comparable devices on outside doors where food is prepared, stored, or served. ICE PBNDS 2011 Standard 4.1, V.J.10 Source text"air curtains or comparable devices shall be used on outside doors where food is prepared, stored or served" | Air curtain inventory and function checks | Ongoing | Not named in the text | |
Maintain premises so insects and rodents cannot feed or nest; protect outside openings. ICE PBNDS 2011 Standard 4.1, V.J.5(k) Source text"The premises shall be maintained in a condition that prevents the feeding or nesting of insects and rodents." | Sanitation and exclusion findings with work orders | Ongoing | Not named in the text | |
Refuse containers covered, insect- and rodent-proof, and frequently cleaned. ICE PBNDS 2011 Standard 4.1, V.J.5(j) Source text"Garbage/refuse containers shall have sufficient capacity for the volume and shall be kept covered, insect- and rodent-proof and frequently cleaned." | Container condition and cleaning records | Frequently | Not named in the text | |
Inspect every incoming shipment for pest infestation, including the middle of the pallet. ICE PBNDS 2011 Standard 4.1, V.K.3(a) Source text"Inspect the incoming shipment for damage, contamination and pest infestation." | Receiving logs noting pest checks | Each delivery | Not named in the text | |
Store food at least six inches off the floor and away from walls for pest control. ICE PBNDS 2011 Standard 4.1, V.K.3(d) Source text"Store all food item products at least six inches from the floor and sufficiently far from walls to facilitate pest-control measures." | Storage layout; inspection notes | Ongoing | Not named in the text | |
Seal dry storeroom wall, ceiling, and floor openings; keep the room free from rodents and vermin. ICE PBNDS 2011 Standard 4.1, V.K.7(b)–(c) Source text"sealing or otherwise making impenetrable all wall, ceiling and floor openings to prevent entry of dirt, water, pests, etc.;" | Dry storeroom inspections; sealing work orders | Ongoing | Not named in the text | |
| ICE NDS 2019 Standard 1.1 Federal detention and corrections | ||||
Control and eliminate pests and vermin and the conditions that give them food, shelter, breeding sites, or harborage. ICE NDS 2019 Standard 1.1, II.E Source text"Conditions which provide food, shelter, a medium for breeding, or harborage will be controlled and eliminated." | Inspection findings; conducive-condition work orders | Ongoing | Not named in the text | |
Notify ICE/ERO immediately in the event of insect or rodent infestation. ICE NDS 2019 Standard 1.1, II.E Source text"The facility shall immediately notify ICE/ERO in the event of insect or rodent infestation." | Dated notification to ICE/ERO | Immediately on infestation | The facility | |
A detainee infested with head lice is not served in barber operations and is reported to the medical authority. ICE NDS 2019 Standard 1.1, II.H.1.e Source text"No person will be served when infested with head lice but will be reported to the medical authority for appropriate care and treatment." | Barber log; medical referral | Each case | Barber operations; medical authority | |
| ICE NDS 2019 Standard 4.1 Federal detention and corrections | ||||
The facility is responsible for pest control in the food service department. ICE NDS 2019 Standard 4.1, II.I.8 Source text"The facility is responsible for pest control in the food service department." | Food service pest control service records | Ongoing | The facility | |
Prepare and serve food in compliance with the most recent FDA food code and/or applicable local standards. ICE NDS 2019 Standard 4.1, II.E.2 Source text"Food shall be prepared and served in compliance with the most recent version of the FDA food code and/or applicable local standards." | Food Code inspection results | Ongoing | Not named in the text | |
Inspect every incoming shipment for pest infestation. ICE NDS 2019 Standard 4.1, II.J.2(a) Source text"Inspect the incoming shipment for damage, contamination, and pest infestation." | Receiving logs noting pest checks | Each delivery | Not named in the text | |
Refuse containers covered, cleaned frequently, and insect and rodent proof. ICE NDS 2019 Standard 4.1, II.I.5(j) Source text"The garbage/refuse containers shall have sufficient capacity for the volume, and shall be kept covered, cleaned frequently, and insect and rodent proof." | Container condition and cleaning records | Frequently | Not named in the text | |
| USMS FPBDS Version 12 Federal detention and corrections | ||||
Control vermin and pests through monthly inspections and treatment by a qualified pest control technician. USMS FPBDS Version 12, F.2.4 Source text"Vermin and pests are controlled through monthly inspections and treatment by a qualified pest control technician." | Monthly inspection and treatment records; technician qualification | Monthly | Qualified pest control technician | |
Weekly sanitation inspection of all areas; monthly safety/sanitation specialist inspection; annual health inspection, with independent proof past deficiencies were corrected. USMS FPBDS Version 12, F.2.2 Source text"F.2.2.a Weekly Sanitation inspection of all facility areas by a qualified department staff member;" | Weekly, monthly, and annual inspection records; independent correction documentation | Weekly, monthly, annually | Qualified staff; safety/sanitation specialist; health officials | |
Report non-compliance found in sanitation inspections and implement corrective action. USMS FPBDS Version 12, F.2.3 Source text"Areas of non-compliance identified during sanitation inspections are reported and corrective action measures are implemented." | Deficiency reports with corrective actions | Each finding | Not named in the text | |
Food Service Administrator or designee inspects all food service areas daily. USMS FPBDS Version 12, D.1.2 Source text"The Food Service Administrator or designee conducts daily inspections of all food service areas" | Daily food service inspection records | Daily | Food Service Administrator or designee | |
An independent, outside source reviews food service against governmental health and safety codes; corrective action documented. USMS FPBDS Version 12, D.1.3 Source text"The facility's food service operation is reviewed by an independent, outside source" | Independent review report; corrective actions | Frequency not stated | Independent, outside source | |
| Utah Correctional Standards (FY27 Secure) Utah | ||||
Documented facility inspections at least weekly, with pest/vermin control among the areas of interest. Utah Correctional Standards (FY27 Secure), E-03 Source text"documented facility inspections to be conducted at a minimum of weekly" | Weekly inspection records noting pest/vermin findings | Weekly, under a written policy | The facility | |
Remove inmates from areas where pests or vermin create a risk of illness. Utah Correctional Standards (FY27 Secure), E-03(B) Source text"Pest/Vermin control: facility shall remove inmates from areas if there is a risk of illness." | Record of any relocation and the finding behind it | When risk exists | The facility | |
Weekly health, safety, and sanitation inspections of food service; records and corrective actions kept at the facility. Utah Correctional Standards (FY27 Secure), G-04 Source text"weekly health, safety, and sanitation inspections by the correctional facility administrator or designee and food service manager" | Weekly food service inspection records and corrective actions | Weekly | Administrator or designee and food service manager | |
The health inspector having jurisdiction inspects the food service area at least once a year; the facility keeps the records and actions taken. Utah Correctional Standards (FY27 Secure), G-05 Source text"shall conduct an inspection of the food service area of the facility at least once a year" | Annual health inspection report; actions taken | At least annually | Health inspector (inspects); facility (keeps records) | |
Written policy and procedures to control vermin in inmates' personal clothing; infested clothing cleaned, disinfected, or stored closed. Utah Correctional Standards (FY27 Secure), I-01(F) Source text"Infested clothing shall be cleaned, disinfected, or stored in a closed container" | The written policy; laundry records of infested items | Written policy; each case | Facility administrator | |
The Department of Corrections inspects facilities monthly for compliance with the standards. Utah Correctional Standards (FY27 Secure), Introduction Source text"Regularly scheduled inspections of facilities will be conducted monthly." | Proof of compliance ready for the UDC inspector | Monthly (UDC) | Utah Department of Corrections | |
| Utah R392-100 Food Service Sanitation Utah | ||||
Utah adopts the 2022 FDA Food Code, including §6-501.111, for food service; jails and prisons are not on the exemption list. Utah R392-100 Food Service Sanitation, R392-100-4(1)(b) Source text"the 2022 version of the U.S. Food and Drug Administration Food Code (Food Code), Chapters 1 through 8" | Local health department inspection reports for the kitchen | Ongoing; per health department inspection | Not named in the text | |
| Utah R68-7 Pesticide Control Utah | ||||
Contracted providers hold a Utah commercial applicator license in the categories the work needs; Category 7 names prisons. Utah R68-7 Pesticide Control, R68-7-7(7), R68-7-9 Source text"food-processing facility; prison; manufacturing facility" | License verification in the contractor file (categories 7, 12, 15 as the work requires) | At award and each renewal | Commercial applicator (holds the license) | |
Every commercial application recorded within 24 hours with the nine required elements; kept at least two years. Utah R68-7 Pesticide Control, R68-7-11(11) Source text"These records shall be recorded within 24 hours after the pesticide application is made." | Service tickets carrying all nine elements | Each application; retain 2 years | Commercial applicator | |
Staff applying restricted use pesticides for a government entity need a non-commercial applicator license. Utah R68-7 Pesticide Control, R68-7-12(1)(a) Source text"A non-commercial pesticide applicator license is required for applying restricted use pesticides for a city, county, state, or federal government entity" | Staff applicator licenses | Before any restricted use application | The applicator | |
| Salt Lake County Health Regulation #34 Utah | ||||
Effective measures against rodents, flies, cockroaches, bedbugs, lice, and other insects; premises free from harborage. Salt Lake County Health Regulation #34, 4.4.8(i) Source text"Effective measures to minimize the presence of rodents, flies, cockroaches, bedbugs, lice, and other insects on the premises shall be utilized." | Service records; harborage findings closed out | Ongoing | Not named in the text | |
Every exterior opening has an effective, tight-fitting barrier kept in good repair. Salt Lake County Health Regulation #34, 4.4.8(ii) Source text"All exterior openings shall have an effective barrier to prevent insect and rodent entry." | Exclusion work orders; door and screen condition | Ongoing | Not named in the text | |
Apply pesticides only by label directions; store them in a dedicated room or cabinet. Salt Lake County Health Regulation #34, 4.4.8(iii), 4.5.5(iii) Source text"All pesticides shall be applied according to manufacturer's labeled directions." | Labels and application records; storage location | Each application | Not named in the text | |
Insect- and rodent-resistant waste containers, cleaned to minimize attraction. Salt Lake County Health Regulation #34, 4.4.7 Source text"Containers shall be cleaned at a frequency to minimize insect and rodent attraction." | Container condition and cleaning records | Ongoing | Not named in the text | |
The health department inspects at least annually and records findings on an inspection report form. Salt Lake County Health Regulation #34, 6.1, 6.4 Source text"An inspection of a correctional institution shall be performed at least annually by the Director." | Annual health department inspection report | At least annually | Health department Director | |
| Utah Code 63G-2-301 (GRAMA) Utah | ||||
Contracts, contractor service records, correctional standards, and inspection results are normally public records. Utah Code 63G-2-301 (GRAMA), 63G-2-301(3)(d), (3)(u) Source text"records that disclose the results of an audit or other inspection assessing a correctional facility's compliance" | Records organized so a request can be answered | On request | The governmental entity | |
| Ohio Adm.Code 5120:1-8-05 Other states | ||||
Weekly sanitation inspections by a designated staff person. Ohio Adm.Code 5120:1-8-05, 5120:1-8-05(B) Source text"Weekly sanitation inspections will be completed by a designated staff person to ensure compliance with housekeeping responsibilities." | Weekly sanitation inspection records | Weekly | Designated staff person | |
Monthly sanitation, vermin, and safety inspections of all areas by a designated trained staff person. Ohio Adm.Code 5120:1-8-05, 5120:1-8-05(C) Source text"Monthly sanitation, vermin and safety inspections of all areas will be conducted by a designated trained staff person." | Monthly inspection records; inspector training | Monthly | Designated trained staff person | |
Annual inspection by local or state health authorities with a written report and a written corrective plan. Ohio Adm.Code 5120:1-8-05, 5120:1-8-05(E) Source text"The jail will be inspected annually by local or state health authorities and a written report will be provided." | Annual health inspection report; corrective plan | Annually | Local or state health authorities | |
| Virginia 6VAC15-40-1150 Other states | ||||
Control vermin and pests; service at least quarterly by a licensed pest control business or VDACS-certified personnel. Virginia 6VAC15-40-1150, 6VAC15-40-1150 Source text"The facility shall control vermin and pests and shall be serviced at least quarterly by a licensed pest control business or personnel certified by the Virginia Department of Agriculture and Consumer Services." | Quarterly service records; provider license or certification | At least quarterly | Licensed pest control business or certified personnel | |
Want the facility-specific version, checked against your agreements and walked on site? See Consulting. Writing a pest control contract? Start from the model scope of work.